Accounts Payable Finance Assistant

United Kingdom - Farnborough Ref #11123 05-Jan-2022

Job description

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

The position is to aid with the efficient and timely close of the Viasat UK & Ireland financial month statutory accounts by supporting the finance team in general finance duties. These financial duties will be focused on the duties laid out below in detail.

Job Responsibilities

·        Posting and coding invoices for VUK and Ireland on Sage & Oracle ERP systems. All invoices need to be coded and posted to meet strict month end deadlines. Invoice volumes will be in the region of 250 per month but could vary according to business needs.     

·        Assisting with supplier management for VUK and Ireland, including supplier monthly reconciliations. New supplier reconciliation volumes will be in the region of 50 per month but could vary according to business needs.

·        Assisting with PO & Invoicing process for Viasat UK including the approval spend for PRs, POs, GRNIs and Invoices within the authorisation matrix (DOA). Enduring approvals are achieved in a timely manner. PRs, POs, GRNIs and Invoice volumes will be in the region of 250 per month but could vary according to business needs.

·        Assisting with other adhoc Month End reporting to cover Viasat UK & Ireland - provision of supporting documentation for Corporate Reporting

·        Assisting with new customer forms and credit checks - ensuring new customer on-boarding is completed efficiently and timely manner. New customer volumes will be in the region of 25 per month but could vary according to business needs.

·        Assisting with collation of time reporting on UK projects and preparation of material to assist in project tracking and control.

·        Support finance team with additional tasks

·        Corporate travel reconciliation - reconciling Amex account. Using Concur system, match payments made to Amex to G/L postings. Amex account volumes will be in the region of 75 transactions per month but could vary according to business needs.

·        Strict deadlines are driven by a corporate timetable; UK and Ireland deadlines are normally 1st day and 3rd day respectively of each new month.

·        Champions the Viasat culture and values through own behaviours and those of the wider team

·        Creates and promotes an inclusive and collaborative environment within own team and across the organisation

·        Participates in a feedback culture to provide positive challenge where appropriate and openly express own views and opinions

Requirements

·        Required system experience of using Sage 50 Cloud and or Oracle, preferred.

·        Experience of Concur, preferred

·        Excellent communication skills - both written, verbal and with the ability to communicate at all levels

·        Effective collaboration and positive behaviour

·        Effective and flexible team player

·        Ability to work independently

·        Highly organised, self-motivated, able to multi-task and work to deadlines


·        Able to build and maintain relationships with internal and external customers


·       Must have, or be capable of obtaining, UK security clearance


·        Be IT literate in MS Office Word, Excel


·        Be reliable and hard working


·        Self-motivated and flexible

·        Excellent interpersonal skills

Qualifications 

·        Education level - preferred level is A-level, potentially with initial professional financial qualifications already initiated. Viasat will also consider individuals QBE.

·        Good level of financial system understanding and general IT awareness.

Preferences

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Additional Requirements and information

Minimum education:

None

Years of experience:

1-3 years

Travel:

None

Citizenship:

United Kingdom National Required

Clearance:

Must be able to obtain a United Kingdom security clearance

Worker Classification:

Fixed Term

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Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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