Administrative Assistant

Brazil - São Paulo Ref #9459 26-Jul-2021

Job description

Bigger challenges. Bolder ideas. Global impact. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. We’re the company behind the world’s fastest satellite internet service, with technology that’s helping to bridge the digital divide and improve life for our customers around the globe. By providing powerful new ways for people to connect with one another, gain greater access to education, entertainment, medical research, commerce, and much more, our team is empowering millions of customers worldwide.  

We’re looking for passionate, innovative professionals to join our team and connect the world to more. You’ll work in a collaborative and inclusive environment that values diverse perspectives and continuous learning, and provides industry-leading benefits with unmatched opportunities for career growth. Our team is fearless in pursuit of new ideas and uncompromising in our quest to become the world’s first truly global Internet Service Provider. Interested in joining our mission? Take a look at career opportunities at Viasat today.

Job Responsibilities
Viasat Brasil is seeking an energetic, driven Office Manager to support our growing business in Brasil.  This is a multi-faceted position with responsibility for Office Management and and executive administrative support for the Directors of Viasat’s Brazil offices. 

The Office Manager will perform highly diverse administrative and project focused duties, which by nature of the position involves high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. This position serves as a key point of contact for employees, internal and external customers and vendors on matters pertaining to the company. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment. If you are a self-motivated professional seeking a challenging and rewarding working environment, we want to hear from you!

Office Management
  • Is responsible for the for the smooth operation of the local office, including managing local vendor support and supplies 
  • Partners with US-based corporate function liaisons (IT, facilities, safety & security, purchasing, etc.) to establish, implement and maintain scalable office processes and procedures including but not limited to: office security/badging, procuring office supplies and equipment, scheduled maintenance and other services as needed.
  • Prioritizes and completes support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.).
  • Partners with corporate function liaisons to oversee and ensure local compliance requirements are met and informs the team(s) of new/changing requirements.
Executive Administrative Support
  • Performs highly diverse and complex administrative functions supporting the Directors and other functional areas as needed including but not limited to domestic travel and international arrangements and preparing expense reports.
  • Schedules, organizes, and coordinates logistics for meetings, events, training sessions, appointments, conferences, and activities as requested. 
  • Handles confidential information and tasks with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.
  • Responds confidently, courteously, knowledgeably, and professionally to internal and external inquiries and office visitors including company leadership, teammates and customers, exhibiting a “can do”, customer service attitude. Uses discretion in determining whether the situation can be handled independently or with the support of others.
  • Special projects as needed.
Requirements
  • 3+ years Executive Administrative Assistant and or Office Management experience 
  • High school diploma.
  • Demonstrated verbal and written communication skills, with a business level ability to communicate in English (verbal, written).
  • Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, Project) and Social Media web platforms.
  • Ability to multi-task and adapt quickly to competing priorities while remaining focused and delivering quality work.
  • Exhibits a positive work attitude, high productivity and a collaborative approach with internal/external customers and employees to ensure business needs/goals are accomplished.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
Preferences
  • Bachelor's degree
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Additional Requirements and information

Minimum education:

High School Diploma or GED

Years of experience:

3-5 years

Travel:

None

Citizenship:

Brazilian Citizenship Required

Clearance:

None

Worker Classification:

Regular

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Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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