Bookkeeping Accounts Payable Administrator (Part time - Temporary position)

US - Remote Ref #13574 29-Mar-2023

Job Description

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Job Responsibilities

Viasat is looking for a bookkeeping superstar to support our Marketing Global Enterprise and Mobility team.  Our Global Enterprise and Mobility Marketing team covers multiple business areas including commercial and business aviation, maritime, energy, and global markets.  If you are looking to elevate your career by joining a highly capable business organization, we have a role for you.    

As an Accounts Payable Administrator, you will be responsible for providing administrative support to the GEM Marketing team. Your strong organizational skills and attention to detail will help to ensure accuracy while performing high volume filing and archiving of records, setting up vendors, issuing POs, account reconciliation, budget management, and financial reporting.  You will be the accounts payable liaison between our GEM Marketing team and Accounts payable. 

Working with our marketing, operations, accounts payable, procurement teams, the ideal candidate will have strong get it done attitude, ROI mindset, and collaborative work ethic.

Key responsibilities are:

·       Execute, manage, and monitor all items and tasks related to the accounts payable, bookkeeping and invoice reconciliations

·       Maintain records of financial transactions by establishing accounts, posting transactions, and ensuring payment to our partners and vendors in accordance with Accounts payable team

·       Provide regular financial entries and accounts reconciliation for marketing team

·       Set up new vendors in our accounts payable system in collaboration with Procurement.

·       Prepare financial reports by collecting, analyzing, and summarizing account information and marketing budget.

·       Conduct reconciliation of all accounts on an as needed basis. Manage AP invoice processing within the Viasat accounting systems

·       Perform all activities related to the accounts payable function including reviewing, coding, and processing payments

·       Proactively identify and develop recommendations for optimizing finance processes and checklists

·       Manage and own the accuracy and completion of all accounting and bookkeeping tasks

·       Liaison and manage relationship between Viasat procurement and Accounts Payable department. Ensuring that all GEM Marketing vendors are getting paid, invoices submitted, and finagling reconciliation

·       Work closely with Procurement, AP, Finance, Legal, and Vendors to submit the Statement of work through the procurement process. 

  • Keep current with leading-edge marketing industry trends and best practices to drive greater scale and success.

  • Bachelor’s degree in finance, accounting, or related field or equivalent experience.
  • 3-5 years related experience.
  • Proven bookkeeping experience.  Solid understanding of basic bookkeeping and accounting payable/receivable principles.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Data entry skills along with a knack for numbers
  • Hands-on experience with spreadsheets and proprietary software.
  • Strong relationship building and collaboration skills.
  • Exceptional communications skills – written and verbal.
  • Service oriented with strong work ethic – must be creative, self-motivated and able to take the initiative.
  • Strong organizational and time management skills – ability to prioritize and meet deadlines.
  • Ability to multi-task and work comfortably within tight deadlines
  • Proficient skills in QuickBooks and Microsoft Excel
  • Experience with accounts payable, accounts receivable, payroll, and general ledger
  • High degree of accuracy and attention to detail

  • Experience with Microsoft Office programs, such as Excel, Word, and Outlook 
  • Experience with Oracle or other large ERP system is a plus
  • Attention to detail and ability to prioritize

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Additional Requirements and Information

Minimum Education
Bachelors Degree or equivalent experience
Years of Experience
3-5 years
Worker Classification
Temporary Worker
At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. For United States-based jobs only: The pay range for this position is $47550 to $75850 annually; however, base pay may vary within this range depending on location, job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered.  Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness.

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Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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