Administrative Assistant

US - CA - San Diego Ref #12534 28-Jul-2022

Job Description

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Job Responsibilities

In this role, the successful candidate will be responsible for supporting our Global Enterprise & Mobility team. Your attention to detail and focus on tasks will help you to successfully manage the logistics associated with team meetings, processing expense reports, coordination of travel and ensuring the office runs smoothly. You will be an integral asset in space planning for our growing team and helping our segment leadership effectively communicate across the organization. This is a dynamic, team-oriented environment, which requires a passionate individual with considerable initiative, collaboration skills, and discernment. You will be a valued member of a wonderfully collaborative group of people striving for excellence.

Skills and Requirements:

  • Prioritizing multiple calendars across global time zones and coordinating complex on-site and off-site virtual and in-person meetings, including scheduling, catering, etc.
  • Proficient problem solver, critical thinker, and interpersonal skills.
  • Ability to prioritize across multiple teams, supporting multiple leaders and functional areas in an exciting environment.
  • Personable, high integrity, maintain discretion and confidentiality with all sensitive information.
  • Outstanding team and customer service skills with the ability to collaborate with personnel from various departments and cultures at all levels within the organization.
  • Global awareness and implications for travel (safety, health, geopolitical, etc.), expense reports (currency exchange, etc.), coordinating complex global travel.

Duties include:

  • Contact company personnel at all organizational levels to gather information and organize meetings.
  • Provide a professional interface via email, virtual meeting and in person.
  • Manage travel, submit expense reports, and order supplies.
  • Perform general administrative tasks, including calendar management, correspondence, word processing, editing presentations and setting up conference calls and web based meetings.
  • Coordinate and implement customer and employee events, including but not limited to lunch meetings, happy hours and holiday parties.
  • Act as primary Facilities, Security and Safety representative onsite and liaison with corresponding department to ensure that all sites needs and/or customer requests are addressed within a timely manner.
  • Support Facilities department with functions such as the following:
  • Provide as-needed support for Facilities Space Planning function, such as verifying seat assignments, coordinating, and implementing minor moves (within the same building), among others.
  • On as-needed basis, escort visitors and/or contractors.
  • Submit work orders for Facilities team using web-based maintenance management system.

Requirements

  • 5+ years of administration experience with increasing responsibilities
  • Excellent verbal and written communication skills.
  • Ability to work in a dynamic environment.
  • Experience working with sensitive information that requires a high level of discretion.
  • Highly motivated and can learn quickly and independently.
  • Ability to problem solve.
  • Familiar with Zoom, WebEx, Oracle, Slack, SharePoint, Concur.
  • Proficient in MS Outlook, Excel, PowerPoint and Word.
  • Associates Degree.
  • US citizenship.

Preferences
  • Computer savvy.
  • Bachelor’s Degree.

To learn more about this site and other office locations, please click here!

Additional Requirements and Information

Minimum Education
AA/AS
Years of Experience
Other
Travel
Up to 10%
Citizenship
US Citizenship required
Clearance
None
Worker Classification
Employee

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Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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